UC Davis School of Law students organize and operate all King Hall student organizations. The views and opinions represented through these organizations are those of the students and may not necessarily represent the views of the UC Davis School of Law or the University of California, Davis. Descriptions of active and inactive student organizations are available at http://students.law.ucdavis.edu/

All student groups wishing to raise funds, reserve campus facilities (other than King Hall), and receive services from other departments on campus must register with the Student Programs & Activities Center (SPAC). Registration expires June 30th of each year. To register, the group’s President or Treasurer must first complete a twenty-minute online orientation, followed by a short quiz. Registering during the summer will qualify student organizations for the upcoming school year. To register with SPAC:

1. Complete an Online Orientation (President or Treasurer only): http://spac.ucdavis.edu/orientation. (Start the Orientation.)
2. Take the short quiz (10-15 minutes) following the orientation.
3. Upon completion, you will receive an emailed confirmation number. Please print this.
4. Complete the Student Organization Registration form: http://spac.ucdavis.edu/forms. Student organizations do not need to fill the Agency Account Form which follows the registration form. The registration form will require the names of five law student officers, their addresses, telephone numbers, and student ID numbers (no exceptions). Under SPAC Mailbox #, write “LAW.”
5. Print one copy of the completed registration form.
6. Five law student officers must sign the form. Scanned signatures will not be accepted.
7. Student organizations must submit the original registration form and confirmation email to: Jamie Puccetti (HR/Payroll Administrative Coordinator) for signature, copying, and forwarding to SPAC.
8. Submit signed registration forms to Jamie Puccetti within twenty-five days of the emailed orientation confirmation in order to reach SPAC within the required thirty days. Allow at least ten days for SPAC registration approval.

If you have any questions, please email Jamie Puccetti at jlpuccetti@ucdavis.edu or contact SPAC at 530-752-2027.

1. Prepare a description and a list of your organization’s goals. Brainstorm events you would like to organize throughout the academic year, and ideas for recruiting members and fundraising. Also, be sure to come up with a title if it is a new organization.
2. If applicable, consider contacting a professor with expertise in your area to serve as a faculty liaison.
3. Email a proposal including a brief description of your group, its goals for the year, and the names of its principle officers to the LSA President at vahassid@ucdavis.edu. At the next LSA meeting, the LSA Board will put your proposal to a vote.
4. Once you have the LSA Board’s approval, you can begin recruiting members via emails, fliers on bulletin boards, a table at King Hall Open Houses and a presentation at the Student Organization "Club Rush" Forum at the start of the following academic year.
5. At your first group meeting, elect officers (president, treasurer, etc.), prepare a calendar and budget for the academic year. Also, consider putting together a website. (Student website support can be obtained through the Law School IT office in room 1024. Jason Aller, the Law School Web Developer, will provide assistance to student groups wishing to have a web presence. Requests for assistance can be directed to webmaster@law.ucdavis.edu.) You should also discuss any other relevant issues. Keep track of the number of members of your group.
6. Craft a description of your organization to be posted on the Student Organizations page of the UC Davis School of Law website:  http://students.law.ucdavis.edu/. Email this description, along with the name of your student organization, to webmaster@law.ucdavis.edu.
7. Register with SPAC by following steps 1-8 of Registering Active Student Organizations for the Upcoming Academic Year:  http://students.law.ucdavis.edu/LSA/student.shtml#UAY
8. Organize a group listserv with an @ucdavis.edu domain name by visiting the Information Educational Technology at http://email.ucdavis.edu/eml/request.php and clicking on “Standard listproc mailing list.”
9. After the first meeting, email LSA Vice President Kelly Martin at kedmartin@ucdavis.edu with the full names and UC Davis email addresses of one or two of the organization’s contacts so that he can add them to laworgs0910@ucdavis.edu, a listserv for all active King Hall student organizations.
10. If your organization would like to post announcements on a bulletin board, email LSA Vice President Kelly Martin at kedmartin@ucdavis.edu to reserve space.
11. Contact Madeleine Fischer at mmfischer@ucdavis.edu or in TB31 (Walnut Cottage, TB 31 on La Rue Road), for all student organization accounting matters. Read through the "Student Organization Event Contacts & Resources" guide.
12. To post group announcements and messages on the LSA website and to add your group to the list of student organizations on this page, email LSA Vice President Kelly Martin at kedmartin@ucdavis.edu.

1. Group-Organized Fundraiser. Only registered student organizations may fundraise on campus. All fundraising activities on campus require a permit, including donations and symposium registration fees. For information, please visit http://spac.ucdavis.edu/sos/fundraising.cfm. Most fundraising will also require a Design Approval Form. If a design involves any reference to UC Davis, the School of Law, their logos and wordmarks, prior approval is required by the Law School's Office of Marketing & Public Relations: http://www.law.ucdavis.edu/faculty/marketing/design-guidelines.html. To apply for a Fundraising Permit other than bake sales:
   
   
   1. Complete the Application to Raise Funds on Campus and Design Approval Form (if applicable).
   2. Complete one form and submit it to Madeleine Fischer (drop off in person to TB 31, Walnut Cottage on La Rue Road or place in accounting mailbox, the lowermost, right-hand corner mailbox by room 1013 in King Hall) for her signature. Madeleine will make the required copies and forward the form to SPAC for approval.
   3. Once approved, the permit will be dropped in your Law School mailbox. The process takes seven to ten days.
   
   When filling the fundraising form, you will need:
   • The Student ID#, telephone number and email address of the event chairperson and group’s treasurer.
   • Financial Account Number (Law School Agency Account or off-campus account).
   • For SPAC Mailbox number, type "Law."
   
   For bake sales, please refer to Bake Sale Instructions. Bake sales are common because they are the simplest to organize and do not require submitting an Application to Raise Funds on Campus.
   Madeleine Fisher has the authority to approve and sign bake sale permits. Coordinate with members of your organization and be sure to publicize your event to the entire King Hall community. Post an announcement on the LSA website and send an email with a description of the event to Victoria Hassid at vahassid@ucdavis.edu no later than Sunday at 7:00 p.m. so that your announcement will be included in the next King Hall weekly email.
   
   
2. Collect Annual Dues from Members. At your first meeting, agree upon a figure to be contributed by each member of your organization at the start of the academic year.
   
   
3. Contact Recent Alumni. Refer to past membership lists and contact recent alumni of your organization to solicit direct donations. Student organizations should consult with Alumni Relations before soliciting outside donations for any program or event.
   
   
4. Submit an Appropriation Proposal to RROC/LSA. Organizations may use LSA-RROC funds only for projects open to the entire King Hall student community. Funding recipients must comply with the Support Recognition Requirement and Marketing Requirement. Please note that there are limits to the amount LSA can reimburse an organization. If your event involves recruiting or outreach to prospective students, in addition to an LSA appropriation, your organization may be eligible for an RROC appropriation. For more information on RROC funding guidelines, see Recruitment, Retention, and Outreach Committee Bylaws, History, and FAQs. To submit a request, simply download the Combined RROC/LSA Appropriation Proposal form and submit it to LSA Treasurer Joshua Eisenberg at jbeisenberg@ucdavis.edu. Please use this Step-by-Step guide for further information regarding funding and receiving reimbursement for approved funding expenditures. You can also find more helpful information about fundraising and event-planning in the Student Organization Event Contacts & Resources.
   
   
5. Contact the Dean’s Office Directly. If your organization has held fundraisers, contacted recent alumni, submitted an Appropriation Proposal to RROC/LSA and is still unable to meet the funding requirements for an event, contact Dean Talley at atalley@ucdavis.edu to ask about a supplementary contribution from the Dean’s Office.

NOTE: Each active organization’s financial officer is required to submit a preliminary budget proposal listing probable events and estimated costs at the beginning of each semester. Figures and dates do not have to be exact. LSA uses this information for budgeting purposes, which helps both to maximize appropriations and ensure that funds are not depleted before the end of the semester. Please send your proposal to Joshua Eisenberg at jbeisenberg@ucdavis.edu.


The following guideline will be used by the LSA Board in determining food budget allocation for lunch time speakers:

• $60 for small events (estimated at twenty or fewer people)
• $100 for medium-sized events (twenty-one to forty people)
• $140 for large events (forty-one to sixty people)
• $210 for very large events (more than sixty people)

These figures serve as guidelines and in no way restrict the LSA Board’s discretion in funding events.


The Law Students Association is committed to assisting King Hall’s legal journals. Nearly every student at King Hall is involved in at least one legal journal. These organizations provide both a practical research and writing experience, and often help students lay the foundations for a professional career. Many of these groups are already working to form closer ties with like-minded alumni, all the while raising King Hall’s profile of excellence. Symposia and guest lectures provide thought-provoking and wholly worthwhile discussion within our school. Our journals deserve the respect and funding of our student body and administration. The LSA is determined to help support the ongoing educational value of the journals through limited funding of citation instruction.

LSA will accept proposals for food and refreshment money for cite-checking lessons or other general research classes from any King Hall journal. Additionally, LSA will fund food and refreshments for one additional general meeting per journal per semester. LSA may fund additional meetings on the basis of available funds. Please submit a copy of receipts and a record of students in attendance (e.g., a sign-in sheet).

• The lesson must be open to all King Hall students.
• Journals can encourage but cannot require participants in a lesson to work on an article for publication in the journal.
• The event must be well-publicized using fliers placed on the general bulletin boards and through the LSA President’s weekly activity email.

Funding limits:

• The maximum amount granted per event is $125.
• Each journal is eligible to receive up to $300 each year for three class/lesson events.
• To increase your journal's chances of receiving funding in the future, please submit a copy of receipts and a record of students in attendance (e.g., a sign-in sheet).

1. At your next group meeting, finalize a date and event title. Assign duties to various members of your organization. Determine how much the event will cost and consider the various fundraising options.
   
   
2. Contact Gia Hellwig in Marketing and Public Relations at gkhellwig@ucdavis.edu before planning large events, particularly symposia. Gia Hellwig will schedule a meeting with the appropriate staff to further discuss any marketing or public relations needs. King Hall puts a strong emphasis on marketing, public relations, and event coordination and has an office to assist with planning and approval of all uses of the King Hall’s logo and identity. Information about the Office of Marketing and Public Relations can be found on the School's Web site at http://www.law.ucdavis.edu/faculty/marketing/index.html.
   
   
3. If your organization plans on requesting funds from the LSA or the RROC, have your group's financial officer prepare a Combined RROC/LSA Appropriation Proposal Form as early as possible and submit it electronically to Joshua Eisenberg at jbeisenberg@ucdavis.edu as a Microsoft Word attachment. The LSA Board meets once every two weeks. You will probably want to know in advance of the event how much the LSA and/or the RROC will be able to fund.
   
   
4. You can reserve a room in King Hall by visiting the UC Davis School of Law Intranet at https://intranet.law.ucdavis.edu/login.aspx?ReturnUrl=%2findex.aspx. Login, click on the “Community” tab, and select “Room Schedule.” The Dean’s Office will email you as soon as they approve your room reservation. If you have erroneously scheduled an event on the Intranet "Room Schedule" system, please contact Dean's Office Assistant Debbie Hicks at debhicks@ucdavis.edu to remove the event. (Otherwise, the erroneously scheduled event will appear on King Hall's LCD screens.) You can book campus facilities via Campus Events & Visitors Services (CEVS); please visit http://www.cevs.ucdavis.edu under "Event Services." For location, hours of operation and other details, visit http://spac.ucdavis.edu/sos/reserving.cfm. Only the two officers listed on the group’s SPAC registration form may reserve facilities on campus. Organizers of large events must first consult with Marketing and Public Relations Events Coordinator Gia Hellwig (gkhellwig@ucdavis.edu) before scheduling to avoid date conflicts.
   
   
5. Check the LSA President's Sunday night emails and also the King Hall Calendar of Events on the "Resources" page of the LSA website to find out if any other events are scheduled for the same date and time.
   
   
6. Contact LSA President Victoria Hassid at vahassid@ucdavis.edu with the name, date, and description of your event by Sunday at 7:00 p.m., and she will include an announcement in her weekly email to the King Hall community.
   
   
7. Prepare a flier to advertise the event. Send the flier to your organization’s email list.
   
   
8. Post fliers on the bulletin boards around King Hall. If your organization has dedicated wall space, post a flier there as well. Posting is subject to SPAC’s policies, available at http://spac.ucdavis.edu/sos/policies.cfm#16.
   
   
9. Immediately following the event, remove all posted fliers.
   
   
10. If there is excess trash (pizza boxes, paper plates, etc.) from your event that will not fit inside trash cans, carry the trash outside and put it in the bin located behind King Hall.

Only UCD-registered caterers may deliver, serve or provide hot or cold food for events held on campus, regardless of whether the food is delivered or picked up by the student group. Pizza is the only exception. The following is from the Campus Events & Visitors Services website:

"Events held on campus can be catered through University Catering by Sodexo. To see a current brochure, please visit their website at http://catering.ucdavis.edu. Registered non-university caterers can cater in most facilities with the exception of the Memorial Union and the Gunrock Pub. Please see the UC Davis Approved Caterers page for a list of registered caterers at http://www.cevs.ucdavis.edu/dept_cont/caterers/. Please note that any caterer must go through this process to cater an event on campus. Exceptions are not granted."

Information on becoming a registered caterer is available at http://www.cevs.ucdavis.edu/dept_cont/caterers/index.cfm?app_unit=becoming. [Note: The caterer will have to pay an annual fee of $75 or $175.]


The consumption of alcoholic beverages on campus is strictly regulated and requires a permit issued by Campus Events & Visitors Services (CEVS). Alcohol permit requests are submitted online, followed by a signed hard copy to CEVS. Certain events will require an insurance certificate and/or Aggie Host at a cost.

The sale of alcohol (tickets included) requires an additional permit from the Alcohol Beverage Control Board in Sacramento. Only student groups holding their own non-profit status are able to purchase a license to sell alcohol, and not all caterers are licensed to sell alcohol. The Law School and student groups may not use the UC Davis non-profit number for this purpose. To apply for an Alcohol Permit:

1. Complete the Online Alcohol Permit Form at http://www.cevs.ucdavis.edu/dept_cont/alcohol/index.cfm?page=form. Click on "Validate Form" to make sure everything is correct. Then click on “Generate Form,” which will transfer the information to an Adobe Acrobat document.
2. Print the alcohol permit form.
3. The event Chairperson or Coordinator must initial the six boxes and sign the form.
4. Submit the form to Hollis Kulwin, Assistant Dean for Student Affairs, for signature.
5. The chairperson faxes the signed form to CEVS: (530) 752-3388.
6. CEVS will email or fax the approval to the chairperson.
7. The chairperson submits copy of the permit approval to Law School Accounting. Failure to provide copy could delay event reimbursement transactions.
8. The alcohol permit must be available during the event, should there be an inspection.

Please note that:

• Requests for alcohol permits must be submitted at least ten working days prior to the event.
• Under no circumstance shall an event have consumption of alcohol as its primary focus.
• Nonalcoholic beverages and food must be available during the entire time that alcohol is served.
• An alcohol permit may be issued only for closed events (not open to public or University community). Advertising may not specify that alcohol is being served.
• No person under twenty-one will be served alcohol.
• The sale of alcohol (tickets included) requires an additional permit by the State Dep't of ABC.
• The event chairperson must be present during the entire event.

Organizations bear a high degree of responsibility in guarding against excessive drinking and inappropriate behavior at events where alcohol is served. The chairperson of the event is responsible for compliance with applicable laws and University policies. For full policy and procedure relating to alcohol consumption on campus, please see: http://www.cevs.ucdavis.edu/dept_cont/alcohol/.

Should you have questions after reading University policy, please call CEVS at 530-752-2813.

The following caterers were recommended specifically by student organizations. (Please visit the UC Davis Approved Caterers page at http://www.cevs.ucdavis.edu/dept_cont/caterers/ for a complete list of registered caterers.)

• Papa John’s Pizza [NOTE: Mention you are calling from UC Davis and you will receive a 50% (or better) discount!]
• Juan in a Million Taqueria (La Raza Law Students Association)
• Pizza Guys (International Law Society)
• Subway Sandwiches, Taqueria Guadalajara, Woodstock’s Pizza and Dos Coyotes Border Café (Jewish Law Students Association)

Should you have questions after reading University policy, please call CEVS at (530) 752-2813. You can submit general procedural questions to Madeleine Fischer at mmfischer@ucdavis.edu.

Should you have any Marketing or Public Relations questions, contact Pamela Wu, Director of Marketing and Communications, at pcwu@ucdavis.edu or Sam Sellers, graphic designer, at shsellers@ucdavis.edu.